BIOSTATISTICS UNIT

  1. Brief background/history of the unit

The Biostatistics unit historically was among the few departments set up as part of the hospital since its establishment in 1955. It was previously referred to as the Medical Records and Statistics Department. The Unit presently (2018) operates under the Medical Director, though previously under the Director of Administration and once under the Chief Executive Officer of the hospital.

The unit is responsible for the collection and management of health records by traditional and electronic means in the hospital. The Unit plays a critical role in the delivery of healthcare in the hospital and is the first point of call for all patients who come to the hospital.  Our core mandate as a unit is outlined in these five broad areas namely:

  • To register patients into the hospital system
  • To issue cards and folders to patients in the hospital
  • To keep patients’ records in the hospital
  • To compile and analyse both clinical and administrative data in the hospital
  • To undertake some research activities.

In general, the head of the Unit is responsible for the overall management of the Unit.

All staff of the Unit have been assigned to the various clinical Directorates and Units as their duty points under the direct supervision of a Technical/sectional head.

Each directorate has a sectional head/in-charge that is responsible for the day- to- day administration and management of the unit in the directorate.  The Unit head is responsible for providing and equipping all staff in the Unit with the technical expertise for their respective duties.

This is usually done through on-the-job programmes; in-house and external training workshops; and conferences.

The staff strength of the Unit has improved in the last three (3) years, and currently stands over 80 comprising Public Health Officers, Biostatistics officers, Technical Officers, Technical Assistants, Biostatistics Assistants, Medical Records Assistants, Revenue Officers (redeployed) and officers from the Nation Builders Corps (NABCO).

As the main repository of all clinical and administrative data in the hospital, the Unit has been very much involved in almost every research activity in the hospital. As the custodians of patients’ information, the Unit has provided and continues to provide research support in the form of data collection, data compilation, analysis and interpretation to both researchers within and outside the hospital. In 2013, the Unit strengthened its research capacity by conducting its own study on maternal mortality in the hospital, the first of its kind. The study is complete and will soon be processed for publication. In 2013, the Unit also collaborated with the Research and Development Unit to put together some proposals to bid for some external research projects. 

  1. Key functions and services
  • To register patients into the hospital system
  • To issue cards and folders to patients in the hospital
  • To keep patients’ records in the hospital
  • To compile and analyse both clinical and administrative data in the hospital
  • To undertake some research activities.

  1. Staff Break Down/Contact Information

 

Category

 

 

Name

 

Telephone No:

Email address

 

 

 

1

PUBLIC HEALTH OFFICERS

Sarpong Kusi Emmanuel

 

Sarpee4@gmail.com

 

 

 

2

Owusu Yaw

 

kingyawoo@gmail.com

 

 

 

3

Sly-Moore Dennis

 

dslymoore33@gmail.com

 

 

 

4

Antor Edith

 

edithantor@gmail.com

 

 

 

5

BIOSTATISTICS OFFICERS

Attrams Irene Otomo

 

ireneotom@yahoo.com

 

 

 

6

Ofori Emmanuel

 

moslifet@yahoo.com

 

 

 

7

Toku-Appiah Peter

 

pitamangel@yahoo.com

 

 

 

8

Prempeh Kofi Mark

 

 

 

 

 

9

TECHNICAL OFFICERS

Opoku Emmanuel

 

yammabastic66@gmail.com

 

 

 

10

Adam Hamidu

 

hamidu939@gmail.com

 

 

 

11

Fosu Cecilia

 

fosucecilia99@gmail.com

 

 

 

12

Essieh Francis

 

essiehkath@gmail.com

 

 

 

13

Ampofo Augustine

 

ampofo3031@gmail.com

 

 

 

14

Amoateng Theresah

 

 

 

 

 

15

Kyei Constance

 

constance16@gmail.com

 

 

 

16

Boanyo Joyce

 

coarhin@gmail.com

 

 

 

17

Appiah Kubi Emmanuel

 

mykubi@yahoo.com

 

 

 

18

Afour Adongo Edgard

 

edgard4real@gmail.com

 

 

 

19

Kwamena Johnson

 

bedwick1964@yahoo.com

 

 

 

20

Asamoah Frank

 

yawmensone@yahoo.com

 

 

 

21

Owusu Joseph

 

josephkwameowusu@gmail.com

 

 

 

22

Acheampong George

 

cascageorge@gmail.com

 

 

 

23

Lartey Lartekai Vivian

 

vivianbritwum@gmail.com

 

 

 

24

Asare Afriyie Lydia

 

lydiaafasare@yahoo.com

 

 

 

25

Solomon Sampah

 

solomonsampah@yahoo.com

 

 

 

26

Aning Felicia

 

faning401@gmail.com

 

 

 

27

Appiah Whajah Emmanuel

 

abeiku287@yahoo.com

 

 

 

28

Ocloo Bernard Worlase

 

worlase63@gmail.com

 

 

 

29

Alhassan Osman

 

ovatt.alhassan@gmail.com

 

 

 

30

Mahama Jessey Holu

 

jesseyholu01@gmail.com

 

 

 

31

Boateng Ohemeng Joyce

 

ohemengjoyce21@gmail.com

 

 

 

32

Umar Suala

 

sualaumar@gmail.com

 

 

 

33

Sutherland Efua Richel

 

efuasutherland@gmail.com

 

 

 

34

Nkuah Theophilus

 

alivetnkuah@gmail.com

 

 

 

35

Ababio Adamptey Peter

 

ababioadamptey@gmail.com

 

 

 

36

Acheampong Francis

 

francisacheampong@gmail.com

 

 

 

37

Pomaa Evelyn

 

debless92@gmail.com

 

 

 

38

Alambirigo Matilda

 

tillybrown22@gmail.com

 

 

 

39

TECHNICAL ASSISTANTS

Osei Jemima

 

jemima@yahoo.com

 

 

 

40

Patricia Akrofi

 

 

 

 

 

41

Nyarko Achiaa Abigail

0243936110

achiaanyarkoabigail@gmail.com

 

 

 

42

Osei Samuel Amoako Snr

0240828140

aoseisamuel1125@gmail.com

 

 

 

43

Appiah Bismark

0242103814

obise11pool@gmail.com

 

 

 

44

Nafiu Muntaka

 

nafiujthug@gmail.com

 

 

 

45

Sarfowaah Victoria

0541589643

brownfoxy46@gmail.com

 

 

 

46

Aryeh Maxwell

0242574756

maxwellaryeh21@gmail.com

 

 

 

47

Ardi Emmanuel

0547808030

emmanuelardi0033 @gmail.com

 

 

 

48

Mohammed Somaila Mugis

 

mugis77@gmail.com

 

 

 

49

Sakyi Kwesi Alex

0241842990

alexsakyi26@gmail.com

 

 

 

50

Kwakye Agyen Alfred

 

 

 

 

 

51

Teye David

0262922286

teyedavid22@gmail.com

 

 

 

52

Boakye Isaac

 

nanaboakye10@icloud.com

 

 

 

53

Fasha Mohammed Zakaria

 

fashazakaria2016@gmail.com

 

 

 

54

Dekyi Damoah Daniel

 

damoahdekyidanial@gmail.com

 

 

 

55

Bayensi Abdullai Zulihatu

 

zbayensi@gmail.com

 

 

 

56

Gyamfuaa Hannah

 

gyamfuahanna5@gmail.com

 

 

 

57

BIOSTATISTICS & MEDICAL RECORDS ASSISTANTS

Appah Emelia

 

emeliaappah52@gmail.com

 

 

 

58

Faustina Bremfi

 

 

 

 

 

59

Amponsah Comfort

 

comfortamponsah55@gmail.com

 

 

 

60

Danso Francis

 

 

 

 

 

61

Gyamfi Freda

 

 

 

 

 

62

Prempeh O. Edward

 

 

 

 

 

63

Nyamekye Godfred

 

nyamekyegodfred@yahoo.com

 

 

 

64

Agyemang Francis

 

 

 

 

 

65

Prempeh Agyemang

 

agyepeh@gmail.com

 

 

 

66

REVENUE OFFICERS

Appiah Collins

 

collinsnaso@yahoo.com

 

 

 

67

Agyapong Daniel

 

 

 

 

 

68

Addai Faustina

 

sweetmum83@gmail.com

 

 

 

69

Adomako Emmanuel

 

Adomakoemmanuel822@gmail.com

 

 

 

70

Boakye Daniel

 

boakyebah@gmail.com

 

 

 

71

Attakora Faustina

 

@gmail.com

 

 

 

72

Osei Akoto Alberta

 

@gmail.com

 

 

 

73

Aggrey Cecilia

 

@gmail.com

 

 

 

74

Adu Pinamang Nana Akosua

 

nanaakosuapinamang83@gmail.com

 

 

 

75

Awuni Akyireba

 

awunicromia@yahoo.com

 

 

 

76

NABCO

Manu Frank

 

 

 

 

 

77

Marfo Aggyemang Ernest

 

 

 

 

 

78

Sarpong Evans

 

 

 

 

 

79

Appiah Godfred

 

 

 

 

 

80

Agyemang K. Emmanuella

 

 

 

 

 

81

Mwinaayelle Seth

 

 

 

 

 

82

Owusu-Sekyere Isaac

 

 

 

 

 

83

Wepayere Vitus

 

 

 

 

 

84

Tiwaah Deborah

 

 

 

 

 

 

  1. Upcoming events and activities- 2019

 

PERIOD/DATE

EVENT/ACTIVITY

OUTPUT

1

JANUARY(on-going)

Collaborate with the ICT unit to train staff on the use of LHIMS

Biostatistics staff trained to use the LHIMS to capture and manage patients’ data.

2

JAN-JUNE

Develop a folder retention policy for the hospital

Improved medical/ folder management

3

APR-JUNE

Support Head of Unit and Two(2) Technical heads to  undergo further training in management at GIMPA

Head of Unit and two Technical heads trained in employee/staff management

4

APR-JUNE

Three (3) staff to travel to Michigan hospital (USA) to understudy their Electronic Health Records system for four weeks. 

Staff exposed to the use and management of Electronic Health Records systems in advance health facility.

5

APR-JUNE

Acquire 10 set of the ICD books from the WHO

10 set of ICD books acquired

6

APR-JUNE

Train HOU, management team members and other staff in electronic data auditing and validation

HOU and staff trained in electronic data auditing and validation

7

JUNE

Special training for technical heads and one focal person from each directorate on CODING and disease classification using ICD 10.

Staff consisting of technical heads and focal persons trained in coding of diseases.

8

JAN-SEPT

Support staff to attend conferences and seminars organized by GHIMA and other recognized health agencies/bodies

Staff gain knowledge in modern health information management practices

9

JUL-SEPT

Support Two (2) staff to attend IFHIMA Conference

Staff equipped with emerging trends in health information management

10

JAN-DEC

Conversion of hardcopy old folder documents into electronic form for easy access

 Folders scanned

11

JAN-DEC

Conduct  three(3) operational researches

Researches conducted

12

HALF YEARLY

Organize two(2) Staff durbars

Staff durbars organized half yearly